Job details

Location: Karachi
Job Type: Full-Time
Reports to: Admin Manager

Job Summary:

We are seeking a dedicated and highly organized Female Admin Assistant to join our team. This role will be responsible for managing all administrative matters related to female employees, ensuring a well-maintained and supportive environment. The ideal candidate will be proactive, detail-oriented, and have strong communication skills to address various office management and employee-related concerns.

Key Responsibilities:

• Oversee the cleanliness and maintenance of office sections specifically used by female employees, ensuring a hygienic and comfortable environment.
• Coordinate and manage the provision of office supplies and other items for female employees’ use.
• Address and resolve female-specific workplace concerns, offering support and assistance to ensure a positive working environment.
• Ensure that appropriate health and safety protocols are followed in female employee areas.
• Assist with the organization of female employee events, workshops, and team-building activities.
• Maintain the records of female employee requests and manage any special requirements related to the workspace.
• Serve as a point of contact for female employees to report concerns, provide feedback, or request assistance related to office facilities.
• Support other administrative tasks as needed, including assisting with scheduling meetings, arranging travel, and handling correspondence.
• Regularly liaise with the HR department to ensure that the needs of female employees are being met in a timely and efficient manner.
• Perform any other duties as assigned by the supervisor related to the administrative support of female employees.

Qualifications and Skills:

• High school diploma or equivalent; additional administrative or office management certifications preferred.
• Proven experience in administrative roles, preferably in an office environment.
• Strong interpersonal and communication skills.
• Ability to multitask and prioritize tasks effectively.
• A proactive approach to problem-solving and attention to detail.
• Discretion and confidentiality when handling sensitive information.
• Knowledge of office equipment and software (Microsoft Office Suite or similar).
• Ability to work independently and as part of a team.

Key Attributes:

• Compassionate and empathetic towards female employee needs.
• A positive and professional attitude.
• Flexible and adaptable to changing office requirements.